The business problem
The till total, stock report and accounts tell different stories at month end. Finance spends time rebuilding transactions instead of explaining performance.
Plan the cost and scope
Client-Server Edition starts at KES 50,000 initial setup. Additional desktop Client Edition licences start at KES 30,000 each. Annual software licensing is 20% of installed software value from the first anniversary. Confirm this feature’s configuration in your quotation.
Hardware, applicable tax and separately scoped integrations or custom work are additional. Ask for a written breakdown covering deployment, training and recurring services.
Explore a connected workflow
Make the chart of accounts fit the business
Agree how sales, cost of sales, stock, receivables and payment accounts are classified. Opening balances should reconcile to an approved cutover trial balance; importing a spreadsheet alone does not establish that the accounts are correct.
A practical workflow
- Follow a sample sale through to the financial report.
- Reconcile customer balances, inventory and payment control accounts.
- Review the profit and loss by period before signing off the opening month.
What to verify in your demo
Ask your accountant to test returns, discounts, supplier balances and period-end corrections. Confirm the available reports and any statutory or tax reporting needs in writing; software does not replace professional review.
Questions before you decide
Is this included in every installation?
Confirm the edition, configuration and integration scope in your written quotation. Published add-ons and messaging services have separate charges.
How do I evaluate this for my business?
Bring a sample transaction or document and ask the team to run it from entry to reporting.