The business problem
The supplier bills for more goods than arrived, or an urgent order is placed twice. Clear order, receiving and invoice records make the difference visible before payment.
Plan the cost and scope
Client-Server Edition starts at KES 50,000 initial setup. Additional desktop Client Edition licences start at KES 30,000 each. Annual software licensing is 20% of installed software value from the first anniversary. Confirm this feature’s configuration in your quotation.
Hardware, applicable tax and separately scoped integrations or custom work are additional. Ask for a written breakdown covering deployment, training and recurring services.
Explore a connected workflow
Control what is ordered and what arrives
A purchase order records the agreed goods and prices. Receipt confirms what actually arrived. Compare the supplier invoice with both records before approving payment; quantity and price differences should have a named owner.
A practical workflow
- Use consistent supplier and item records.
- Record partial deliveries and outstanding quantities.
- Match goods received with supplier invoices and investigate discrepancies.
What to verify in your demo
Demonstrate an order delivered in two parts. Ask how the system handles purchase returns, landed costs and approval requirements for your configuration before treating them as included.
Questions before you decide
Is this included in every installation?
Confirm the edition, configuration and integration scope in your written quotation. Published add-ons and messaging services have separate charges.
How do I evaluate this for my business?
Bring a sample transaction or document and ask the team to run it from entry to reporting.