The business problem
The stock report says an item is available, but the shelf is empty. Without a reliable trail of receipts, sales and adjustments, the owner cannot tell whether to reorder, correct an entry or investigate a loss.
Plan the cost and scope
Client-Server Edition starts at KES 50,000 initial setup. Additional desktop Client Edition licences start at KES 30,000 each. Annual software licensing is 20% of installed software value from the first anniversary. Confirm this feature’s configuration in your quotation.
Hardware, applicable tax and separately scoped integrations or custom work are additional. Ask for a written breakdown covering deployment, training and recurring services.
Explore a connected workflow
Build a dependable item master
Give each item a consistent code, unit of measure, category and selling price. Separate similar products carefully: a carton, a piece and a kilogram should not become interchangeable records. Agree who may create or change an item.
A practical workflow
- Receive supplier deliveries against a document and record any short delivery.
- Trace sales, transfers, returns and authorised adjustments by item.
- Compare the system balance with a physical stock count and investigate differences before approval.
What to verify in your demo
Use the inventory status and item screens to test a fast-moving product and a slow-moving product. Ask about the valuation method, negative stock rules and reorder configuration before migration.
Questions before you decide
Is this included in every installation?
Confirm the edition, configuration and integration scope in your written quotation. Published add-ons and messaging services have separate charges.
How do I evaluate this for my business?
Bring a sample transaction or document and ask the team to run it from entry to reporting.