The business problem
A stock or price change appears with no clear owner because staff share a login. Individual access and role limits help management identify who performed a sensitive action.
Plan the cost and scope
Client-Server Edition starts at KES 50,000 initial setup. Additional desktop Client Edition licences start at KES 30,000 each. Annual software licensing is 20% of installed software value from the first anniversary. Confirm this feature’s configuration in your quotation.
Hardware, applicable tax and separately scoped integrations or custom work are additional. Ask for a written breakdown covering deployment, training and recurring services.
Explore a connected workflow
Separate operational roles
Cashiers, stock controllers and administrators should not share one unrestricted login. Build a role matrix that identifies who can change prices, adjust stock, view reports and administer access.
A practical workflow
- Assign individual accounts rather than shared passwords.
- Test restricted actions using an actual cashier role.
- Review audit history when a transaction or balance changes unexpectedly.
What to verify in your demo
Ask to see the permissions screen and an audit trail entry. Confirm which actions are logged, how long records are retained and how departed staff are disabled. A trail helps investigation but still needs management review.
Questions before you decide
Is this included in every installation?
Confirm the edition, configuration and integration scope in your written quotation. Published add-ons and messaging services have separate charges.
How do I evaluate this for my business?
Bring a sample transaction or document and ask the team to run it from entry to reporting.