A busy till and an unexplained closing difference
Use a small basket with repeat barcodes, mixed quantities and an authorised return. Record the payments, then compare the cashier dashboard with counted cash and confirmed M-Pesa receipts. The acceptance question is whether the supervisor can explain the difference without rebuilding the day in a notebook.
Your budget and enquiry
For a single site, the published Client-Server Edition starts at KES 50,000 initial setup. Desktop client licences start at KES 30,000 per additional machine. Hardware and applicable tax are separate. Annual software licensing is 20% of installed software value from the first anniversary.
Optional eTIMS setup is KES 60,000. M-Pesa setup is KES 10,000 without STK push or KES 20,000 with STK push. Confirm deployment, specialist workflows, training and any travel or custom work in the written quotation.
Prepare for your demonstration
Build around barcode catalogue, multiple cashiers and closing differences
Start by mapping the documents, users and controls behind your daily transactions. A successful installation needs agreed item codes, opening balances and role permissions, as well as a working till. The walkthrough should use your actual business examples.
Three scenarios to test
- Scan a basket with repeat items and confirm the correct quantities and prices.
- Demonstrate an authorised return and check the stock movement.
- Compare each cashier’s sales with declared cash and M-Pesa receipts.
Important requirements to confirm
Bring products sold as singles and packs, your busiest till layout and an example supplier delivery. Confirm scale labels, promotional pricing and cash drawer compatibility if required.
Plan the rollout
Name an operational owner, prepare your opening stock and account balances, test the equipment and agree training dates. Obtain a quotation covering licences, optional integrations, hardware, travel where applicable and recurring charges. Sign off the agreed workflows before switching over.
Questions before you decide
What will this cost?
The Client-Server Edition starts at KES 50,000 initial setup. Your scope determines additional clients, hardware, tax and integrations. Annual software licensing is 20% of installed software value from the first anniversary.
Can the demo use my business examples?
Yes. Bring sample products and documents and identify the specialist workflows you need confirmed.